Under the general supervision of the EC Education Leader, the Child Care and Development Fund (CCDF)

Program Manager provides oversite to the Child Care Development Fund (CCDF) Certificate Program, supervises CCDF staff, manages the ECEC Site based CCDF program, and trains assigned staff.

Primary Job Functions

Primary functions may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Job Duties

Program Management:

  • Develops and implements effective processes for conducting classroom observations to aid in assuring program compliance and continual improvement.
  • Oversees the billing process for the tribally operated center and the CCDF Certificate Program.
  • Assist in coordinating CCDF funded projects, planning for new CCDF quality initiatives, and collects data for CCDF reporting.
  • Prepare and submit required reports, annual Child Count.
  • Assists in the preparation of the CCDF plan and submits amendments and revisions as required.
  • Provides analysis of CCDF laws, rules and policies to ensure compliance with federal regulations and assists in collaborative efforts within the Education Division.

Regulatory Compliance:

  • Works closely with program staff, supervisors, and the Early Childhood Education Leader to ensure all facets of program operations are compliant with infant and/or child care regulations, rules, and professional standards.
  • Develops and coordinates to provide training programs for classroom staff to ensure compliance with the Child Care Development Fund, and Early Childhood Education industry best practices.
  • Monitors and ensures proper health and safety procedures are followed.

Staff Supervision:

  • Supervise the Child Care Development Fund (CCDF) Staff. Provides guidance and support to the staff and cultivates an environment in which children and their parents can feel safe, secure, and well-educated.
  • Sets short and long term goals for staff.
  • Supervises, monitors, and evaluates subordinates’ work performance including development, monitoring and recording of duties and goals for performance evaluations.
  • Schedules, assigns, and prioritizes staff work assignments to ensure required qualified classroom. coverage for all enrolled program participants.
  • Writes and conducts timely performance evaluations for the ECE Program Manager’s review.

Budget Management:

  • Supports developing and maintaining of the annual CCDF grant budget.
  • Prepares and submits annual budget proposal to the EC Education Leader.
  • Monitors and tracks CCDF grant funds to assure that they are utilized as intended.
  • Ensures all necessary supplies/equipment are available to support all infants/toddlers and/or preschool CCDF program activities, as applicable.

Internal Controls:

  • Coordinates the development, implementation and maintenance of internal controls to assure that program materials and assets are properly safeguarded including accuracy in employee time recording, emergency management procedures, and compliance with Education Division policies and procedures.

Policy Compliance:

  • Attends required SRPMIC Education Board meetings and / or SRPMIC Council meetings in support of specific program areas under the direction of the EC Education Leader.
  • Provides regular staff meetings, in-service trainings, and continuing education to assigned staff.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Classroom Monitoring:

  • Provides feedback, coaching, and training to CCDF Teachers/Assistant Teachers/Teacher Aides, as needed, to help improve the quality of the instruction given to the students on a weekly basis.
  • Makes classroom adjustments as needed to accommodate staff breaks, vacations, sick leave, and various other situations as needed to maintain appropriate classroom ratios.

Family Communication:

  • Meets with parents and teachers to assure timely, quality communications and to resolve issues and concerns including conflict management.


Knowledge, Skills, Abilities and Other Characteristics

A willingness to learn and understand:

  • The history, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community

Knowledge of:

  • Arizona State Regulations for Child Care Licensure
  • National Association for the Education of Young Children (NAEYC) Guidelines
  • Accommodation Requirements of the ADA for disabled programs
  • Laws, regulations, and policies governing the care and education of children ages birth through 5 years
  • Basic fund accounting and budgeting practices.
  • Generally accepted principles and practices of employee supervision, including training, counseling, and performance evaluations

Skilled in:

  • Managing a team staff in a toddler and / or preschool facility
  • Establishes clear expectations, deliverables and deadlines
  • Establishing and maintaining effective working relationships with children, parents, community agencies, SRPMIC Education Division staff, volunteers, educational professionals and school administrators
  • Providing leadership to and evaluating the work of subordinate staff
  • Interacting with small children in learning and play situations

Ability to:

  • Organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision
  • Follows through to completion on assignments and tasks
  • Communicate effectively, both orally and in writing
  • Develop and present materials to staff and parents including training materials, brochures, posters, newsletters, and status reports
  • Maintain accurate records for accountability of ECEC program activities
  • Follow oral and written instructions, policies and procedures, rules, regulations and guidelines
  • Operate a variety of office equipment, including computers, printers, multi-media projectors, scanners, VCR, camcorder, tape recorder, and audio devices
  • Use computer application software (MSOffice Suite) in preparing timely program reports, records, files, etc.
  • Walk, stoop, climb, bend and reach
  • Lift and carry objects weighting up to 30 pounds

Minimum Qualifications:

Education & Experience:  Master’s degree from accredited college or university in Early Childhood Education, Early Childhood Development, Elementary Education, or a closely related field, and four (4) years of Childcare experience, and three (3) years’ experience supervising staff and performing administrative operations duties.  Must have a working knowledge of Child Care Development Fund, and industry Performance Standards and NAEYC code of Ethical Conduct.

Special Requirements – Due to the confidential and sensitive nature of this position, successful completion of an extensive background investigation is required.  Incumbent is required to pass a basic physical examination and provide proof of immunizations at time of hire.  Follow-up physical examinations and current immunizations are required and must be completed to maintain good employment status.  Maintaining booster shots on immunizations and taking a TB skin test or x-ray annually is also required.  Documentation of the above medical actions is absolutely essential for the file and for the health of the children in the Early Childhood Education Program.  Incumbent must also obtain First Aid and CPR certification within the first three (3) months of employment from the date of hire and maintain certification subsequently.

–   At the time of hire, the incumbent must pass a basic physical examination and produce proof of a negative TB clearance and current immunizations, as well as fingerprint clearance.


Equivalency – Any equivalent combination of education and experience to equal the educational requirement that will allow the applicant to satisfactorily perform the duties of the job may be considered when filing the position.

Driving Requirement: This job description does not require the incumbent to drive; however, any employee who chooses or is asked to drive any vehicle for work related community business must receive written annual authorization to do so.  For clarification, work related community business includes driving to and from SRPMIC government sites and buildings.

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